ISO (E). PDF disclaimer. This PDF file may contain embedded typefaces. In accordance with Adobe’s licensing policy, this file. I have had the opportunity to go back and review ISO Information and documentation Records management processes Metadata. Buy UNE ISO INFORMATION AND DOCUMENTATION – RECORDS MANAGEMENT PROCESSES – METADATA FOR RECORDS – PART 1.
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I have had the opportunity to go back and review ISO I appreciation, again, the value this standard has for us records management professionals in getting support for, and building, a metadata framework in our organizations.
Under the important theme of using controlled vocabularies in managing electronic records to enabling sharing of business information across functions and locations within our organizations and being able to 230081 our electronic records for long periods of times, defining metadata elements, or columns in SharePoint, is critical.
It addresses the relevance of records management metadata in business processes and the different roles and types of metadata that support business and records management processes1. It isi sets a 2301 for managing those metadata. It does not define a mandatory set of records management metadata to be implemented, since these metadata will differ in detail according to organizational or specific requirements for jurisdiction.
However, it assesses the main existing metadata sets in line with the requirements of ISO This Technical Specification sets a framework for creating, managing and using records management metadata and explains the principles that govern them.
This standard addresses metadata management and states that: The standard takes the definition of metadata, in a records management context, from ISO We all have our own thoughts on the value of metadata, but it is important to get an authoritative perspective, including: These characteristics must be explicitly documented rather than being implicit, as in some paper-based processes. Having an understanding of these will be of great help as we are trying to get support within our organizations and get the cooperation of the users.
An interesting perspective isk that this standard addresses records management metadata at the time of record capture and, separately, metadata that is added or changed after the capture process.
ISO Metadata for records
This latter metadata would be associated with the activities that took place with the records and also metadata that would be generated from later business and records management processes. There is a valuable discussion on roles and responsibilities in properly managing this metadata: It provides a valuable discussion on the dependencies of all of these to each other and provides a graphic which makes it all straight forward.
Principles contains very good information on metadata management for your records and information program. It provides valuable perspective ios the management of our information assets. 2081
ISO 23081 for Records Management Metadata
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Browse Blogs Blog Viewer. Click here to read all the blogs. Ixo Carl Weise posted As it states in the Introduction of this standard: These metadata elements consist of: It provides a valuable discussion on the dependencies of all of these to each other and provides a graphic which makes it all straight forward ISO How are you managing your metadata within your organization?
Are you successful in applying a metadata framework across all of your records?
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